OFFICE COORDINATOR


SUMMARY 

Supports the Surgical Division in Fairfield; maintains office processes and provides administrative assistance.

AREAS OF RESPONSIBILITY 

  • Greets visitors to the Fairfield location.  Records all arrivals and departures and prepares badges for all visitors to the facility.

  • Answers telephone and forwards calls to appropriate personnel.

  • Processes outgoing mail and prepares incoming mail for distribution. 

  • Prepares shipping documents and sends certificates of compliance to customers.

  • Prepares print and specification comparisons, routing, distribution, and filing.

  • Purchases small and miscellaneous items; tracks receipts of purchased items for invoice reconciliation.

  • Enters sales orders into ERP system.

  • Coordinates production delivery schedule with planning.

  • Handles coordination of customer visits.

  • Maintains monthly presentation for team member updates.

  • Prepares payroll reports for temporary agencies.

  • Provides clerical assistance for the Surgical team, including the preparation of spreadsheets and correspondence.

KNOWLEDGE | SKILLS | EXPERIENCE

REQUIRED

  • High School diploma or equivalent required.

  • A minimum of 5 years general office experience.

  • Proficiency in Microsoft Outlook, Word, and Excel.

  • Excellent communication and interpersonal skills.

  • Excellent organizational and time management skills.

  • Must be able to adapt to changing responsibilities and shifting priorities.

  • Bilingual skills preferred

We provide excellent company benefits and a competitive salary. We are an equal opportunity employer.  Currently only accepting local candidate submissions.


This position is for our Weiss-Aug Fairfield | NJ location.