OFFICE COORDINATOR


SUMMARY 

Supports the Surgical Division in Fairfield; maintains office processes and provides administrative assistance.

AREAS OF RESPONSIBILITY 

  • Greets visitors to the Fairfield location.  Records all arrivals and departures and prepares badges for all visitors to the facility.
  • Answers telephone and forwards calls to appropriate personnel.
  • Processes outgoing mail and prepares incoming mail for distribution.  
  • Prepares shipping documents and sends certificates of compliance to customers.
  • Prepares print and specification comparisons, routing, distribution, and filing.
  • Purchases small and miscellaneous items; tracks receipts of purchased items for invoice reconciliation.
  • Enters sales orders into ERP system.
  • Coordinates production delivery schedule with planning.
  • Handles coordination of customer visits.
  • Maintains monthly presentation for team member updates.
  • Prepares payroll reports for temporary agencies.
  • Provides clerical assistance for the Surgical team, including the preparation of spreadsheets and correspondence.

KNOWLEDGE | SKILLS | EXPERIENCE

REQUIRED

  • High School diploma or equivalent required.
  • A minimum of 5 years general office experience.
  • Proficiency in Microsoft Outlook, Word, and Excel.
  • Excellent communication and interpersonal skills.
  • Excellent organizational and time management skills.
  • Must be able to adapt to changing responsibilities and shifting priorities.

This position is for our Weiss-Aug Fairfield | NJ location.